How to vote in your AGM

Vote in advance

You'll need to vote on our elections in advance of the AGM, but you can choose to vote on the resolutions in advance too. Voting will open in September.

Vote online

Have your say by voting online. From September, you'll be able to visit the online voting platform and enter your membership details, which you can find on your membership card.

Vote by post

Once voting opens in September, have your say by sending your completed postal voting form to Civica Election Services.

Vote at the meeting

If you plan to attend the meeting in person or virtually, you can vote on the resolutions on the day. However, you'll still need to vote in the elections before the deadline either online or by post. Only the resolutions are voted on at the meeting itself.

This year's AGM is taking place on 2 November 2024 at the Civic Centre in Newcastle-upon-Tyne. Members are welcome to join the meeting in person or virtually, but you'll need to register to attend in advance, which will open from September.

There are a limited number of in-person spaces available and these will be allocated by ballot and confirmed ahead of the meeting. You'll still be able to join virtually if you can't attend in person, and all attendees will be able to ask questions on the resolutions and vote on the day.

Different types of vote

However you choose to vote, there are three different types of vote you can use to have your say.

Specified vote

You can cast a specified vote for the resolutions and in the elections. This means you're directing the proxy (chair of the AGM) how to vote on your behalf at the meeting. You can do this by selecting 'for', 'against' or 'abstain' for the resolutions and by selecting your preferred election candidates.

If you'd like to specify that your vote supports the Board of Trustees' position on the resolutions and the Council's recommendations for the elections, you can use the 'quick vote' option.

Discretionary vote

You can cast a discretionary vote for the resolutions, but not in the elections. This means you're directing the proxy (chair of the AGM) to vote on the resolutions as they see fit. You can do this by selecting the 'discretionary' box.

More about voting

You can find more details about voting in your AGM booklet, which will be online from September.

Find the full details about the rules of voting in clause 40 of The Charities (National Trust) Order 2005.