AGM procedures

The annual general meeting is convened in accordance with section 5 of the 1971 Act and the regulations set out in schedule 2 to that Act. Schedule 2 stipulates that:

1. The AGM is held on a date between 1 September and 31 December each year at a place and time to be determined by the Council.

2. The Council lays before the meeting a report of the work done in the preceding year and the accounts of the Trust for that year.

3. No business other than that set out in the Act should be conducted at an AGM unless special notice of such business is given in the notice convening the meeting.

4. Special notice can only be taken in the form of a resolution of the Council or Executive Committee or a members' resolution.

5. A quorum is 100 members present in person or by proxy.

6. If a quorum is not present within an hour of the start of the meeting no business can be conducted other than the election of members of the Council, the consideration of the report of the Council and the accounts, and the election of the professional auditors.

7. The meetings are to be chaired by the Chairman or Deputy Chairman of the Trust. If neither is available, the meeting elects its own chairman.

Extraordinary General Meetings
The Council, or the Executive Committee may convene an extraordinary general meeting. The Council must do so if asked to do so by 0.05% of the members (roughly 1450 members).