How voting at the AGM works

Dame Helen Ghosh at the National Trust AGM 2013, held at St David's Hall in Cardiff, Wales.

Members sometimes ask us how voting at AGMs works. In particular the voting arrangements for resolutions, and the difference between specified votes and discretionary votes.

The voting process we follow is specified in the National Trust's Parliamentary Scheme (clause 40).
 
The detailed arrangements for voting on each year’s AGM business are described in the voting forms which are sent to members before the AGM (usually in our autumn magazine and online). Our voting management services are handled by independent external scrutineers, Electoral Reform Services.
 

Voting on resolutions

Members can vote on resolutions in two ways:
 
  1. At the meeting in person – if the member is attending the meeting they can vote on resolutions themselves.
  2. Before the meeting by proxy – if the member is not attending the meeting, they can vote by proxy. This means that the member can appoint someone else who will be at the meeting (either a named individual or the chairman of the meeting) to vote on their behalf. They can use the voting forms or online voting system to do this in two ways:
 
  • to direct the proxy how to vote (this is called a ‘specified’ vote)
  • to leave the proxy to vote as he/she thinks fit (this is called a ‘discretionary’ vote)
 
The results of voting on resolutions are published in a way that makes clear the total number of specified and discretionary votes that have been cast for or against any resolution, and the total number of abstaining votes. The results will also indicate whether a resolution has been carried or not carried.
 

Voting on the elections to our Council

Members can only vote on the elections to our Council in advance of the AGM. Election voting is not conducted at the AGM and proxies cannot be appointed.