How to vote in your AGM

Vote in advance

You'll need to vote on our Council elections in advance of the AGM, but you can choose to vote on the resolutions in advance too.

Vote online

Have your say in just five minutes by voting online for your preferred Council candidates and on the resolutions before 11.59pm on 3 November 2023.

Visit the online voting platform and enter your membership details, which you can find on your membership card.

Vote by post

Have your say by sending your completed postal voting form to Civica Election Services. You can find two copies of the form in the AGM booklet sent with your autumn members' magazine. Please make sure your form reaches the following address by 11.59pm on 3 November 2023:

Freepost Civica Election Services

Vote at the meeting

If you plan to attend the meeting in person or virtually, you can vote on the resolutions on the day. However, you'll still need to vote for your preferred Council candidates before 11.59pm on 3 November 2023 either online or by post. Only the resolutions are voted on at the meeting itself.

This year's AGM is taking place on 11 November 2023 at the STEAM Museum in Swindon. Members are welcome to join the meeting in person or virtually, but you'll need to register to attend before 11.59pm on 3 November 2023.

There are a limited number of in-person spaces available and these will be allocated by ballot and confirmed ahead of the meeting. You'll still be able to join virtually if you can't attend in person, and all attendees will be able to ask questions on the resolutions and vote on the day.

Different types of vote

However you choose to vote, there are three different types of vote you can use to have your say.

Specified vote

You can cast a specified vote for the resolutions and in the Council elections. This means you're directing the proxy (chair of the AGM) how to vote on your behalf at the meeting. You can do this by selecting 'for', 'against' or 'abstain' for the resolutions and by selecting your five preferred Council candidates.

If you'd like to specify that your vote supports the Board of Trustees' position on the resolutions and the Council's recommendations for the elections, you can use the 'quick vote' option.

Discretionary vote

You can cast a discretionary vote for the resolutions, but not in the Council elections. This means you're directing the proxy (chair of the AGM) to vote on the resolutions as they see fit. You can do this by selecting the 'discretionary' box.

More about voting

You can find more details about voting in your AGM booklet. We send members a printed copy alongside the autumn magazine, but you can also read the digital AGM booklet online.

Find the full details about the rules of voting in clause 40 of The Charities (National Trust) Order 2005.