Procedure for Members' resolutions

Sign from National Trust AGM 2010

Any Trust member may submit a resolution to be considered at the AGM. The submission must comply with the rules set out in the Parliamentary Scheme. For full details of the rules, please read clause 35 of The Charities (National Trust) Order 2005 (post change 2010).

A summary of the most significant points:

  • The resolution must be set out in writing.
  • It may be accompanied by a written statement up to 500 words long.
  • The resolution must be signed by not less than 50 members of the National Trust, five of whom must sign as 'proposers' and the rest of whom sign as 'supporters'.
  • All the signing members must have been members since 1st January in the year before the resolution is submitted.
  • The resolution must be delivered to the Secretary (The Secretary, National Trust, Heelis,Kemble Drive, Swindon, SN2 2NA) to the National Trust before 5pm on 1st June.
  • The resolution must be formally proposed and seconded at the AGM by two of the five proposers.

The Board of Trustees can decline to accept a members’ resolution if:

  • The Trustees feel that the resolution (or explanatory statement) is defamatory, or that it might be unlawful to publish them.
  • The Trustees feel that the resolution deals with the same issues as another resolution which is to be considered at the same AGM, or that it deals with something which has been dealt with in an AGM resolution in the previous three years.
  • At least three-quarters of the Trustees think that the resolution is not materially relevant to the charity’s work.

How the resolution is handled:

  • There is a period (until 30th June) after the resolution is delivered to the Secretary during which the Trustees and the proposers can discuss the resolution informally, and can agree changes to it if they wish.
  • A resolution can only be withdrawn by the proposers if all five of them agree to withdraw it.
  • The Board of Trustees may, itself, prepare a statement commenting on the resolution, and this may include a recommendation to members as to how they should vote in relation to the resolution.
  • The members’ resolution and explanatory statement, together with the statement from the Board of Trustees, will be included in the formal paperwork for the AGM.

Voting arrangements:

For details of the rules about voting please read clause 40 of The Charities (National Trust) Order 2005 (post change 2010).